E-Vents: A Unified Mobile Platform for College Events Hosting and Registration

Abstract

Event hosting in academic institutions often faces problems because of broken communication channels, manual registration processes, and a lack of real-time interaction. These issues lead to lower student participation, poor logistical management, and a heavier workload for organizers. To tackle these challenges, this paper introduces E-Vents, a mobile event management app that works across platforms. It is designed to simplify college event workflows, from creation and registration to notifications and tracking participation. E-vents has a combination of different technologies, which includes the usage of Flutter (Dart) at the frontend, Node.js at the backend that enhances the performance, MongoDB for efficient database management, and Firebase Cloud Messaging (FCM) for the latest event updates and notification alerts. This system provides three different roles: administrator, organizer, and user, each having unique access to the system, such as access to the entire system, hosting events, participation, etc. We have chosen Flutter because it provides a cross-platform operation with having a single codebase, which enables a user-friendly experience irrespective of the device. A pilot deployment involving several university departments was carried out to confirm the platform's performance and usability. Surveys and backend analytics were used to get input from the event planners and the students who attended. In comparison to traditional systems, 87% of users reported a more streamlined experience, and the results showed a 90% increase in registration efficiency. E-Vents provides a strong solution to update college event management by combining scalable backend infrastructure, real-time messaging, and mobile-first design. This paper adds to the larger conversation on digital transformation in educational event administration by describing the platform's system design, component integration, user feedback, and overall impact.