E-Clearance: A Web-Based Student Clearance Management System for St. Clare College of Caloocan

Abstract

This study focused on the development of “E-Clearance: A Web-Based Student Clearance Management System for St. Clare College of Caloocan.” The research was conducted in response to the challenges encountered in the traditional manual clearance process, such as long waiting lines, delays in obtaining signatures, overcrowding within school premises, and inconvenience experienced by both students and staff. The study aimed to develop a system that would provide a more efficient, reliable, accessible, and organized clearance process for non-graduating students of the institution.
A quantitative research method using a descriptive research design was employed in the study. Data were gathered through a paper-based survey questionnaire distributed to 198 non-graduating college students from different tertiary programs at St. Clare College of Caloocan during the Academic Year 2025–2026. The questionnaire utilized a five-point Likert scale to determine the respondents’ experiences with the existing manual clearance process and their perceptions regarding the proposed web-based system. Frequency, percentage, and weighted mean were used to analyze the collected data.
The findings revealed that students commonly experience inconvenience, delays, and difficulty in completing the manual clearance process. Results also showed that the majority of respondents strongly agreed that the proposed E-Clearance System would improve efficiency, accessibility, convenience, and reliability in processing student clearances. The respondents also favored features such as real-time updates and online monitoring of clearance status.
The study concluded that the proposed E-Clearance Management System is a valuable solution that can significantly improve the existing clearance process of St. Clare College of Caloocan by reducing manual workload, minimizing delays, and enhancing overall operational efficiency and student satisfaction.