Research and Extension File Management System with Integrated User Notification

Abstract

This study focused on developing a Research and Extension File Management System with Integrated User Notification for the Mindanao State University – Sultan Naga Dimaporo (MSU-SND) Office of Research and Extension and the Campus Research Ethics Review Committee (CREC). The system aimed to improve file organization, automate notifications, strengthen data security, and enhance accessibility in managing research documents and ethical clearance records. Using the Software Development Life Cycle (SDLC) with the Waterfall Model, the researchers developed a web-based system using PHP, MySQL, HTML, CSS, and JavaScript. The system featured centralized file management, automated Gmail notifications, role-based access control, and activity logging. Evaluation results showed that the system improved file accessibility, communication, and overall efficiency, while users positively rated its usability and functionality. The study concluded that the system effectively reduced manual workload and improved research and extension management processes.