Internship Monitoring and Record Management System For St. Clare College of Caloocan

Abstract

This study focused on the development of an Internship Monitoring and Management System (IMMS) for St. Clare College of Caloocan to address the inefficiencies of the existing manual internship process. The traditional system was found to be time-consuming, prone to errors, and lacked centralized monitoring, resulting in difficulties in attendance tracking, document management, and communication.
A quantitative research method was used, involving pre-survey and post-survey questionnaires distributed to student interns. The pre-survey results revealed major issues such as time-consuming submission of requirements and difficulty in receiving updates, both with a weighted mean of 4.60, indicating strong agreement among respondents.
The developed system includes features such as digital attendance (QR-based DTR), automated hour tracking, online document submission, centralized records management, real-time notifications, and report generation.
Post-survey results showed significant improvement, with respondents strongly agreeing that the system made internship monitoring easier (4.72) and improved overall efficiency. Additionally, user satisfaction was very high, with an overall system performance rating of 4.90, indicating that the system met and exceeded user expectations.
The findings conclude that the IMMS is an effective, reliable, and user-friendly solution that enhances internship monitoring, improves efficiency, and provides a centralized platform for managing internship records.